Job Description

Admin Assistant-Jabil Optics

Requisition Number: 189987
Work Location: Misgav, Haûafon (Northern)
Job Summary
Supports assigned functional director and staff providing administrative and clerical support, while maintaining awareness of and sensitivity to confidential matters.

Essential Duties & Responsibilities
– Coordinates manager’s calendar, meetings, correspondence and presentations as needed
– Coordinates all necessary arrangements for customer visits
– Provide Travel Director with global rental car price comparisons and reviews compliance
– Assist with global RFP hotel recommendations and negotiations
– Administer the Jabil Travel Coordinator Program worldwide
– Provide backup support for Global Corporate Card Program as needed
– Provide backup support for Global Expense Program questions as needed
– Coordinator director’s calendar, meetings, correspondence and presentations as needed
– Provide clerical and administrative support to Director’s and staff
– Coordinate and arranges meetings, reserves facilities and records/transcribes minutes of meetings
– Participates or leads special projects/events when requested/as needed
– Arranges and coordinates travel schedules and reservations for travel department staff when required
– Assists travel coordinators with travel issues
– Reviewing and summarizing miscellaneous reports and documents; prepare reports and graphs as needed
– Order and maintain supplies
* Coordinates all necessary arrangements for customer / vendor visits
– Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor
– Manages on-line travel tool (compliant with global approvers, travel coordinators, policies and preferred hotels)
– Research and resolve hotel billing issues and complaints
– Research for report any rental car accidents, billing issues and/or complaints

Education & Experience Requirements
– High School diploma
– Plus 3 – 5 years work-related experience required
– Travel knowledge a plus
– Or an equivalent combination of education, training or experience

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