Job Description

Accounts Payable Analyst I 1

Requisition Number: 199310
Work Location: Shenzhen, Guangdong
Job Summary
Administers, maintains correctly and timely pays suppliers following applicable fiscal policies.

Essential Duties & Responsibilities
– Reviews invoices to ensure that suppliers follow existing fiscal regulations so as to not have any non-deductible contingency
– Manually writes up daily policies for invoices that do not have purchase orders, as well as entering information in SAP correctly and on time. Should take special precautions in using the different accounts and cost centers
– Makes proposals for the payment to providers on a bi-weekly basis, attaching indicated invoices, and noting which invoices do not have a purchase order. Only those invoices which are to come due are to be included so that there is an effective management of Cash Flow
– Follow up on those invoices that are not received in MIRO, so that they can be entered into MIRO and process payment in a timely manner. Should log all “problem” invoices in the Shared Network File
– Processes checks such as: MIRO, Manual checks, payroll checks, travel advance, etc. in accordance to established dates. Takes checks to local bank to assure payment is made on time
– Maintains files current and safeguards all checks as well as money transfers to suppliers
– Retrieves submitted invoices in the document reception box as well as verifies the correct functioning of the time clock
– Reconciles and safeguards bank accounts in Dollars and Pesos. Follows up on withdrawals. Reconciliations should be done per the schedule
– Request authorization(s) from departments for the payment of different services
– Closes out on the advance account for suppliers and should follow up on obtaining original invoices from the requestor
– Monitors the aging of balances in account 20100 (GR/IR) and 20000, analyzes account and close out balances more than 90 days old
– Analyzes the accounts payable process and identifies possible areas of opportunity for improvement

Education & Experience Requirements
– Bachelor’s degree in Accounting or equivalent preferred
– Plus 2 – 4 years experience; or equivalent combination of education and experience

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