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Recruitment Specialist (1 year contract)

Req ID: J2318185

  • Location
    Penang, Pulau Pinang (Penang), Malaysia
  • Category Human Resources
  • Posted Monday, May 23, 2022
  • Time Type Full time
  • Job Type Temporary Employee

Job Description


Provide administrative support to the recruitment team. Responsible for: scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.


·         Schedule all candidate interviews, including arranging air travel, hotel, and car when applicable.
·         Provide interview guides for interviewers.
·         Process candidate expense reports when applicable.
·         Maintain interview schedule
·         Send interview feedback form and compile results
·         Greet all incoming applicants and escort them to interview where applicable
·         Send pre-employment paper and transition completed paperwork to the designated HR Representative
·         Update applicant database as needed
·         Draft offer letters, having Recruiter sign off and approval prior to sending
·         Partner with background check vendor to ensure compliance
·         Send candidate assessments when applicable

·         Liaise with Educational Institutions (Timelines for Fairs, Career Office Relationship etc.)

·         Manage and organise all administrative matters pertaining to campus events

·         Attend job or career fairs
·         Manage Interns hiring and intern payroll processing
·         Comply and follow all procedures within the company security policy.
·         May perform other duties and responsibilities as assigned.


·         Excellent oral and written communication skills.
·         Exceptional ability to manage multiple assignments simultaneously and attention to detail.
·         Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.
·         Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
·         Ability to establish and maintain effective working relationships with candidates and internal clients.
·         Communicates in a courteous and professional manner.
·         Ability to maintain a high degree of confidentiality.


·         High School diploma required. Bachelor's Degree preferred.
·         A minimum of 2 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.
·         Or an equivalent combination of education, training or experience.

Accessibility Accommodation

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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