The Document Control Coordinator is responsible for supporting the maintenance of the document management system for recordings and filings and coordinating overall document control processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintains working knowledge of applicable regulatory requirements
- Participates in internal audits and external regulatory inspections
- Participates in the training of colleagues on the requirements surrounding documentation and records management
- Communicates best practices to staff during department meetings and assists in group training as directed by Manager
- Performs analysis of data (monthly metrics), as requested by Senior Management
- Write, review and update SOPs relating to documentation collection and storage
- Ensures documentation is current and available for use
- Manages references standards database to ensure accuracy
- Maintains the process of training codes and release of new job descriptions within the QMS
- Receives and Coordinates external customer documentation
- Oversees long-term storage of information and data protection and reports to Management
- Acts as point of contact for retrieval of specific documentation, as required
- Assists with file migrations and performing audits to ensure accuracy
- Coordinates records management activities between plant sites to ensure effective and efficient compliance with all applicable laws and regulations
- Reviews and maintains records retention schedules; and participates in maintaining compliance to Corporate and Site document and records management programs, systems and procedures
- Maintains and updates logs and/or databases used for tracking records
- Supervises the use and requirements for all inactive hardcopy record storage activities
- Provides site assistance when implementing legal holds in effective storage inventory and releases
- Maintains controls over retrieval integrity of offsite storage
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to operate a personal computer including using a Windows based operating system and related software.
- Advanced PC skills, including training and knowledge of Jabil’s software packages.
- Ability to write simple correspondence.Read and understand visual aid.
- Ability to apply common sense understanding to carry out simple one- or two-step instructions.
- Ability to deal with standardized situations with only occasional or no variables.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret graphs.
EDUCATION & EXPERIENCE REQUIREMENTS
- University student with at least 60% of the approved credits.
- Minimum 6 months of work experience.
- Or a combination of education and experience (Bachelor’s degree with 3 months of work experience or University student with at least 4 years of experience).
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