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Administrative Assistant III

Req ID: J2329781-SGA

  • Location
    San Jose, California, United States of America
  • Category Administrative Services
  • Posted Thursday, July 28, 2022
  • Type Full time
  • Job Type Permanent Employee

Job Description

Administrative Assistant III

About Jabil (NYSE: JBL) At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. With over 260,000 diverse, talented and dedicated employees across 100 locations in 30 countries, our vision is to be the most technologically advanced and trusted manufacturing solutions provider. We combine an unmatched breadth and depth of end-market experience, technical and design capabilities, manufacturing know-how, supply chain insights and global product management expertise to enable success for the world’s leading brands. We are driven by a common purpose to make a positive impact for each other, our communities, and the environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Generates travel invitation letters.
  • Order office supplies for entire site.
  • CR360 EHS monthly/QTR metrics reporting 
  • Collect Nitrogen invoices for EHS and processes them.
  • Collects, sorts, and distributes mail to site.
  • Serves as the main contact for blanket PO Globalstar/Accel/Evoqua/ ACT/SBM/Allied Universal Security Services/FRG for receiving invoices.
  • Create purchasing orders and processes them for facilities when needed.
  • Work with vendors on extending blanket PO contracts.
  • Conducts Facilities PM report weekly.
  • MasterControl - facilities documents updates and new. 
  • Completes catering orders for customers, Workcells, OT Requests.
  • Supports miscellaneous requests from site managers requesting administrative support.
  • Completes the following in SAP:
    • Review and submit MDG new vendor add
    • Review and submit MDG for changes to vendors (any field that is outdated)
    • Remove and replace block purchase orders directly in SAP 0115
    • Review archive or deleted vendor flags directly in SAP 0115
    • IHS withholding Tax requirement support - load W-9, send official letters to vendors

Educational Requirements:

  • High school diploma or equivalent
  • At least 5 years of Administrative Assistant experience
  • Knowledge requirements: SAP, Microsoft Office, Excel
  • Not a requirement, but a plus: Concur

Accessibility Accommodation

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com or by calling 1.727.803.7515 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address and/or phone number.

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