Procurement Coordinator II

Job Description

JOB SUMMARY

The purpose of the Procurement Coordinator II will be to perform a wide variety of duties to provide assistance and support to the Procurement Department to fill stocking levels or sales / repair requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative and clerical support specifically related to supply chain and procurement department activities.
• Maintains files, logs, records of invoices, purchase orders and other related documentation.
• Maintains information on computer systems. Assists in expediting orders.
• May assist buyers in contacting vendors to obtain prices and schedule delivery dates.
• May develop and maintain resources for assigned commodity items.
• Prepares standard requests for quotation.
• Assignments may require initiative regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions and invoice discrepancies.
• Responsible for assisting the procurement team in sending out RFQ’s and organizing the Quotes for procurement review.
• Responsible for assisting the procurement team in responding to sales department requests for assistance in purchasing.
• Responsible for entering and processing purchase orders for material for resale as well as expense repair purchase orders.
• Responsible for assisting the procurement buyers when they are overloaded. Example: entering data into the computer (Virtual Inventory, Pricing, notes, etc.).
• Complete various procurement projects.
• Collect information to support recommended actions when requested.
• Adhere to policy and procedures for Quality.
• May perform other duties and responsibilities as assigned.

MANAGEMENT & SUPERVISORY RESPONSIBILITIES

• Typically reports to Management.Direct supervisor job title(s) typically include: Purchasing or Procurement Manager
• Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management).

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Ability to interpret data and exercise sound judgment in arriving at conclusions
• Establish and maintain effective working relationships
• Customer service or equivalent industry experience
• Express ideas clearly and concisely
• Excellent communication and interpersonal skills
• Must be organized or have the ability to perform multi-task duties
• Ability to set priorities for assigned tasks
• Ability to interact and complete projects on time
• Strong computer skills; word, excel, e-mail, account management database (Oracle preferred)
• Desire to learn
• Solutions oriented team player

EDUCATION & EXPERIENCE REQUIREMENTS

• High School diploma required.Associates degree or higher education preferred.
• 1-2 years of prior work experience in a purchasing support role preferred.
• Or an equivalent combination of education, training or experience.

Accessibility Accommodation

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