Admin Assistant II

Descripción del Trabajo

JOB SUMMARY

Support assigned functional managers and/or executives by providing administrative and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Coordinate executives, directors and/or manager’s calendar, meetings, correspondence and presentations as needed.
·         Coordinate and arrange meetings facilities and records and transcribes minutes of meetings.
·         Participate or lead special projects and/or events.
·         Arrange and coordinate travel schedules and reservations when required.
·         Administer program, projects and/or processes specific to the department served.
·         Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
·         Generate reports and graphs as needed.
·         Order and maintain supplies.
·         Plan and prepare for customer visits.
·         Serve as resource to others in the resolution of complex problems and issues.
·         Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
·         Comply and follow all procedures within the company security policy.
·         May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS

·         Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
·         Ability to define problems, collect data, establish facts, and draw valid conclusions.
·         Ability to operate a personal computer including using a Windows based operating system and related software.
·         Advanced PC skills, including training and knowledge of Jabil’s software packages.
·         Ability to write simple correspondence. Read and understand visual aid.
·         Ability to apply common sense understanding to carry out simple one- or two-step instructions.
·         Ability to deal with standardized situations with only occasional or no variables.
·         Ability to read and comprehend simple instructions, short correspondence, and memos.
·         Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
·         Ability to compute rate, ratio, and percent and to draw and interpret graphs.