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Administrative Assistant (Legal)

Req ID: J2321102-SGA

  • Ubicación
    Tampa/San Petersburgo, FL, Florida, United States of America
  • Categoría Servicios Administrativos
  • Publicado miércoles, 8 de junio de 2022
  • Tipo Tiempo completo
  • Tipo de Empleo Empleado Permanente

Descripción del Trabajo

JOB SUMMARY

The Jabil Legal Department is looking for an organized, ambitious and motivated Administrative Assistant to support the Corporate department in St. Petersburg, Florida. This Administrative Assistant will report directly to the Legal Operations Manager, as part of Jabil Legal’s centralized administrative function. Support assigned functional managers and/or attorneys by providing administrative and clerical support. Must be able to work in a fast paced, ever changing environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Coordinate attorney and/or manager’s calendar, meetings, correspondence and presentations as needed.
·         Coordinate and arrange meetings facilities and provide support during meetings.
·         Participate or lead special projects and/or events.
·         Arrange and coordinate travel schedules and reservations when required.
·         Administer program, projects and/or processes specific to the department served.
·         Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
·         Generate reports and graphs as needed.
·         Order and maintain supplies.
·         Plan and prepare for customer visits.
·         Serve as resource to others in the resolution of complex problems and issues.
·         Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
·         Comply and follow all procedures within the company security policy.
·         May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS

  • Proven ability and experience supporting executive level staff (handle calendars, schedule meetings, arrange travel and submit expense reports), and supporting the day to day operations of their teams.

  • Experience in calendar management, including scheduling key meetings and events.

  • Advanced computer skills, including demonstrated experience with Outlook, Word, PowerPoint and Excel and ability to use web-based tools.

  • Ability to help prepare power point presentations including ability to succinctly summarize complex information with appropriate guidance and oversight.

  • Experience working with legal billing and matter management systems or ability to quickly become proficient with such systems.

  • Demonstrated excellence in reading and writing, including legal oriented materials.

  • Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment. 

  • Consistent record of meeting deadlines and taking initiative to make confident and well-informed decisions.

  • Great work ethic - possess a “can-do” attitude for all situations, no task too big or too small to handle

  • Excellent written and verbal interpersonal skills and strong sense of professionalism. 

  • Ability to proactively anticipate team needs and enthusiastically help solve issues 

  • Direct experience handling sensitive and confidential information with integrity, discretion and upmost confidentiality. 

  • Know when to delegate issues upward and when to apply common sense. 

  • Calm under pressure, sense of humor and good with people. 

  • Ability to excel in a team environment while also working in both team and independent environments.

  • Support on-site meetings and events, including room reservations and catering.

  • Desire and ability to assist with multiple and varying projects, identify and propose solutions for improvement to team processes and effectiveness.

  • Desire to learn and develop individual and team skills and abilities.

  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

  • Advanced PC skills, including training and knowledge of Jabil’s software packages.

  • Ability to apply common sense understanding to carry out simple one- or two-step instructions.

  • Ability to define problems, collect data, establish facts, and draw valid conclusions

  • Ability to operate a personal computer including using a Windows based operating system and related software.

  • Advanced PC skills, including training and knowledge of Jabil’s software packages.
     


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PREFERENCES

  • Prior experience supporting lawyers or legal teams is preferred

  • Fluency in a second language is not required but is considered a plus

  • Experience in Legal Billing is preferred

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