Executive Administrative Assistant

Descripción del Trabajo

JABIL JOB DESCRIPTION

Job Title

Exec Admin Assistant 

(***use of this title Requires Global Compensation review*** )

Job Grade

P01

Job Family

Administrative Services

Job Sub-Family

Clerical/Office Services

SAP Job Key

51016226

Effective Date

08/01/2002

JOB SUMMARY

Supports assigned Senior Management and/or Executive by providing administrative and clerical support.  Requires continuous use of technical and business vocabulary and detailed knowledge of company operations, organizational procedures, and personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates manager’s calendar, meetings, correspondence and presentations as needed.
• Compose routine correspondence and memoranda.
• Screen telephone calls and resolve routine and some complex inquiries.
• Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings.
• Participates or leads special projects/events.
• Arranges and coordinates travel schedules and reservations when required.
• Generates reports and graphs as needed.
• Orders and maintains supplies.
• Plans and prepares for customer visits.
• May be designated as “lead worker”, providing work assignments and direction to lower-level clerical staff.
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

MANAGEMENT & SUPERVISORY RESPONSIBILITIES

• Typically reports to Management.  Direct supervisor job title(s) typically include: Functional Manager
• Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management).   

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Advanced PC skills, including training and knowledge of Jabil’s software packages.
• Ability to write simple correspondence.  Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions. 
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.

EDUCATION & EXPERIENCE REQUIREMENTS

• Requires a high school diploma or equivalent.
• Five years relevant experience.
• Or an equivalent combination of education, training or experience.

JABIL COMPETENCIES

INDIVIDUAL CONTRIBUTOR

Domain

Capability

Competency Characteristics

CULTURE

Customer Intimacy

Empowerment & Accountability

Continuous Improvement

Understands her/his customers’ expectations; Works  towards delighting the customers; Handles customers effectively and proactively anticipates their needs

Steps up to the challenges and  tasks assigned; builds relationships of trust with team members; accepts responsibility for her/his own performance and actions

Constantly seeks  to improve work processes; Has a quality-first mentality; Learns from internal and external best practices to apply to her/his work

STRATEGY

Vision & Purpose

Perspective

Learning on the Fly

Understands the vision of the company; Knows how her/his work contributes to the business strategies; Prioritizes her/his work against what is important to the business

Understands how future trends will affect how our business operates; Able to share the company’s directions with others; Seeks to understand other business functions  beyond her/his own

Understands her/his function’s strengths and weakness, opportunities and threats; Seeks exposure to new ideas and faces new problems with ease; Consistently looks for novel ways to solve new problems

RESULTS

Innovation Management

Decision Quality

Drive for Results

Challenges the way things have always been done; Looks at problems, processes and solutions in new ways; Stimulates creative ideas and experimentation in others

Clearly defines complex issues despite incomplete or ambiguous information; Evaluates the benefits, costs, and risks of alternatives before making decisions; Applies accurate logic and common sense in making decisions

Focuses time and energy on the most important issues; Is consistently good at getting the right things done; Demonstrates and fosters a sense of urgency and strong commitment to achieving goals 

PEOPLE

Develop Today’s Talent

Motivate Others

Actively provides feedback to others for their development; Influences others to take on new and challenging assignments; Develops and coaches others in areas  of her/his expertise; Delegates tasks to stretch team members for their development

Able to motivate others to get the best out of them; Recognizes team members for their contributions; Creates a work environment that is upbeat and supportive

SELF

Self Knowledge

Cross Cultural Agility

Integrity & Trust

Is aware of personal strengths and weaknesses; Makes time to pursue personal interests while maintaining energy and passion for the job; Recovers quickly from setbacks; Gains insights from mistakes

Masters new jobs, information, and situations quickly and effectively; Demonstrates ability to work effectively across cultures; Is not judgmental about differences

Can be trusted; Admits mistakes;  Is seen as a direct, truthful individual; Does not misrepresent himself or herself for personal gains;  Treats everyone with humanity, justice, and temperance, even under stressful circumstances

WORKING CONDITIONS

• Regular business hours.  Some additional hours may be required.
• Travel requirements:  Domestic and/or Global, up to 25%

• Climate controlled office environment during normal business hours.

PHYSICAL REQUIREMENTS

Sitting

Up to 7 hour(s) per day

Lifting

Up to .5 hour(s) per day, up to 50 max. lbs.^

Walking

Up to 2 hour(s) per day

Pushing/Pulling

Up to .5 hour(s) per day, up to 50 max.  lbs^

Standing

Up to 4 hour(s) per day

Climbing:

Up to .5 hour(s) per day 

Bending/Squatting/Stooping

Up to 1 hour(s) per day

Stairs

Up to .5 hour(s) per day

Reaching

Up to 2 hour(s) per day

Ladder

Will not generally apply

Balancing

Will not generally apply

Step-stool

Will not generally apply

Twisting

Up to 1 hour(s) per day

Excessive heat exposure

Will not generally apply

Crawling

Will not generally apply

Excessive cold exposure

Will not generally apply

Hands in water

Will not generally apply

Dust exposure

Will not generally apply

Kneeling

Up to 1 hour(s) per day

Loud Noise exposure

Will not generally apply

Data Entry/Typing

Up to 4 hour(s) per day

Humidity exposure

Will not generally apply

Unusual hearing or vision demands:   None specified

^Other physical demands or notes:   Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance.  Care should always be taken when lifting, pushing or pulling in an awkward position. 

DISCLAIMER

The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this job.  It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this job.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description does not imply or cannot be considered as part of an employment contract.  Jabil Circuit, Inc. is an Equal Opportunity Employer